Travel Smart, Travel Safe, Travel Confidently

1. Agreement to Terms

By accessing and using Careful Travelers services, you agree to be bound by these Terms of Service and all applicable laws and regulations.

2. Service Description

Careful Travelers provides professional travel planning, safety assessment, and support services. We act as intermediaries between clients and travel service providers.

3. Booking and Payment

All bookings require full payment of planning fees in advance. Additional travel costs (flights, hotels, activities) are billed separately through our trusted partners.

4. Cancellation Policy

Planning service fees are refundable up to 14 days before departure date. Cancellations within 14 days are subject to a 50% cancellation fee to cover administrative costs.

5. Liability and Insurance

While we provide comprehensive travel planning and safety protocols, clients are responsible for obtaining adequate travel insurance. Careful Travelers' liability is limited to the value of planning services provided.

6. Force Majeure

We are not liable for delays, cancellations, or modifications due to events beyond our control including natural disasters, political unrest, or pandemic restrictions.

7. Privacy and Data Protection

Client information is handled according to our Privacy Policy and applicable data protection regulations including GDPR compliance.

8. Modifications

These terms may be updated periodically. Continued use of our services constitutes acceptance of modified terms.

Last updated: December 2024

Data Controller Information

Careful Travelers
1247 N Michigan Avenue, Suite 820
Chicago, IL 60611, USA
Phone: +1 (312) 555-0847
Email: [email protected]

Information We Collect

We collect personal information necessary for travel planning including:

• Contact details (name, email, phone, address)
• Travel preferences and requirements
• Passport and visa information
• Health and dietary restrictions
• Emergency contact information
• Payment information (processed securely by third parties)

How We Use Your Information

Your information is used exclusively for:

• Planning and coordinating your travel arrangements
• Providing safety assessments and emergency support
• Communicating important travel updates
• Processing payments and maintaining records
• Improving our services (with anonymized data)

Data Sharing and Third Parties

We share information only with:

• Travel service providers (hotels, airlines, tour operators)
• Payment processors (using secure, encrypted methods)
• Emergency services (when necessary for your safety)
• Legal authorities (when required by law)

Your Rights Under GDPR

You have the right to:

• Access your personal data
• Correct inaccurate information
• Delete your data (subject to legal requirements)
• Port your data to another service
• Object to processing
• Withdraw consent at any time

Data Security

We implement industry-standard security measures including encryption, secure servers, and regular security audits to protect your information.

Contact Our Data Protection Officer

For privacy-related inquiries, contact our DPO at: [email protected]

Last updated: December 2024

What Are Cookies

Cookies are small text files stored on your device when you visit our website. They help us provide a better user experience and analyze website performance.

Types of Cookies We Use

Essential Cookies

Necessary for website functionality, including form submissions and user preferences. These cannot be disabled without affecting site operation.

Analytics Cookies

Help us understand how visitors interact with our website through anonymous data collection. We use this information to improve user experience.

Marketing Cookies

Used to display relevant advertisements and track marketing campaign effectiveness. These require your explicit consent.

Preference Cookies

Remember your choices and settings to provide a personalized experience across visits.

Managing Cookie Preferences

You can control cookie settings through:

• Our cookie consent banner (first visit)
• Your browser settings
• Third-party opt-out tools

Third-Party Cookies

Our website may contain links to third-party services that set their own cookies. We recommend reviewing their privacy policies.

Cookie Data Retention

Session cookies are deleted when you close your browser. Persistent cookies remain until expiration or manual deletion.

Contact Information

Questions about our cookie policy? Contact us at: [email protected]

Last updated: December 2024

Digital Millennium Copyright Act Policy

Careful Travelers respects intellectual property rights and complies with the Digital Millennium Copyright Act (DMCA).

Copyright Infringement Notification

If you believe content on our website infringes your copyright, please provide:

• Physical or electronic signature of copyright owner
• Description of copyrighted work claimed to be infringed
• Location of allegedly infringing material on our site
• Your contact information (address, phone, email)
• Statement of good faith belief that use is not authorized
• Statement of accuracy under penalty of perjury

DMCA Agent Contact

DMCA Agent:
Careful Travelers Legal Department
1247 N Michigan Avenue, Suite 820
Chicago, IL 60611, USA
Email: [email protected]
Phone: +1 (312) 555-0847

Counter-Notification Process

If you believe content was removed in error, you may submit a counter-notification including:

• Your physical or electronic signature
• Description of removed content and its location
• Statement under penalty of perjury of good faith belief
• Consent to federal district court jurisdiction
• Your contact information

Repeat Infringer Policy

We may terminate accounts of users who repeatedly infringe copyrights in accordance with our terms of service.

Processing Time

Valid DMCA notices will be processed within 72 hours of receipt during business days.

Last updated: December 2024